Proposals Coordinator
We are no longer accepting applications for this position. Please see our current job openings here.
If you are a person who enjoys supporting a dynamic sales team and creating proposals to solve unique client challenges, consider a Proposals Coordinator position with Viking Masek! Strong technical aptitude and independent decision-making skills coupled with sales support experience would make you the perfect candidate for this position.
We have a fun and relaxed workplace culture, solid benefits package, and significant opportunity for growth for the right person.
Join the team at a Milwaukee Journal Sentinel Top Workplace and Sheboygan County's Manufacturer of the Year today!
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Application for United States only. Job openings in other locations, please click here.
Description
The Proposals Coordinator will lead the preparation of winning proposals. The role of a Proposal Coordinator is to work with cross-functional proposal team members to help respond to Request for Proposals (RFPs) and Request for Quotations (RFQs) and manage the proposal development process to ensure on-time delivery of accurate and well-written proposals.
The position involves researching, writing, and producing a high volume of client-facing documentation on behalf of Viking Masek in support of an array of products. This role will successfully communicate and collaborate with a variety of internal stakeholders including, Sales, Project Management, Service, Purchasing, and Engineering leads, and other subject matter experts, as needed - and thus, is a highly visible role.
The Proposals Coordinator should exhibit strong writing skills, excellent attention to detail, and the ability to generate creative ideas while working both independently and collaboratively. A successful Proposals Coordinator is expected to be a self-starter, multitasker who works well under pressure, and follows through on tasks.
Responsible for working with the organization regarding compliance and standard operating procedures.
Location
Oostburg, WI - USA
Hours
Mon - Fri
7:00 AM - 5:00 PM (can be flexible)
Travel
May be required (can be flexible)
Reports to
Director of Sales
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for the Proposals Coordinator opening
Job Requirements
- High school diploma or equivalent
- Ability to maintain a high quality of work while presented with competing tasks in a fast-paced environment
- Ability to work in a deadline-conscious, results-driven environment
- Strong Microsoft Office Skills
- Independent decision-making skills
- Strong interpersonal communication skills
- Strong technical aptitude and attention to detail
Job Duties & Responsibilities
- Acts as the central point of contact on assigned proposals
- Strong aptitude for improving and owning the organization, flow, readability, completeness, and clarity of engineering intensive proposals
- Engages relevant department heads to create, format, and execute accurate/timely proposals for Viking Masek machines, parts, and ancillary components
- Effectively communicates and drives vendors for timely, detailed proposals
- Solicits management reviews and approvals during proposal development (Vetting Forms)
- Actively grows knowledge base and familiarity with ERP (Epicor) and CRM (Salesforce) software
- Solicits pertinent information and details from incoming leads and prospects (phone)
- Works with outside vendors to obtain quotes for non-Viking Masek components. Ensures the outside equipment is correctly priced and integrated with Viking Masek equipment on final proposal
- Facilitates a retrospective assessment on proposals, and refines future proposal strategies, process, and templates
- Attends trade shows when necessary as a technical resource
- Other duties, as assigned
